Your Room Management Expert
The Room Booking System is a fully integrated solution designed to optimize space utilization and streamline scheduling. It connects directly with on-site calendar servers and features three key components: the VK430 RBS Panel for room booking and management, the VR610 infoPlayer for wayfinding, real-time room status, and multimedia content, and the RBS Configurator for centralized setup and control. For enhanced functionality, the system also supports the VK401 Access Inspector as an optional add-on for identity verification. Together, they deliver an intuitive, efficient, and engaging experience that simplifies room booking while enhancing overall space management.
Optimize Utilization by Releasing
Unused Rooms
One Tap to Search Matched Rooms
Wayfinding & Overview of
Room Booking Status
Real-Time Synced
Google/Microsoft Calendar
Customizable Interface Design
Easy Integration for In-Room Device Automation
Support Card & PIN Code Access
Central Management on
ATEN Unizon™
Room Booking in Action
Streamline Your Room Booking Experience
Smart Booking with
Calendar Servers
ATEN RBS seamlessly integrates with leading calendar platforms, automatically synchronizing reservations across devices connected to email systems.
Supported calendar platforms:
Microsoft 365, Microsoft Exchange, Google Workspace.
Tap Into Space
Optimization
ATEN RBS optimizes space usage with easy booking, real-time availability, and automatic room release for maximum efficiency.
ATEN RBS allows you to effortlessly book short and agile meetings with just a single tap.
Securely check in with a card or PIN code to begin your meeting. Attendance is generated and shared automatically.
Easily extend your meeting with real-time room availability.
Automatically releases rooms after early endings or no-shows, maximizing meeting space efficiency.
Real-time room availability lets you check if you can extend your current room or find another space, saving time from manual searching.
Your Connected Hub for
Wayfinding & Multimedia
The VR610 infoPlayer is designed to enhance navigation and information sharing for any kinds of corporate spaces.
Check room availability at a glance using color indicators for instant meeting planning.
Engage with dynamic content that spreads company culture and connects colleagues to the organization
Stay updated on important announcements and events.
When no presence is detected nearby, the VR610 enlarges multimedia content for greater visibility.
Easy to Configure
with One Tool
Easily adjust calendar settings, basic device configurations, and branding images all in one place. The ATEN RBS Configurator allows IT staff to centrally configure multiple meetings and spaces simultaneously, even across branches and overseas offices.
Enable users to personalize various elements, strengthening brand identity and maintaining consistent branding.
Sync multimedia including images, videos, texts and web links to your infoPlayer.
Batch upload profiles and upgrade firmware on multiple RBS Panels and infoPlayers for efficient management.
Unified Control for Every Meeting
Manage All Rooms
through One Platform
With ATEN Unizon™ integration, all RBS panels and infoPlayer can be intuitively managed on a single platform. This includes monitoring room status, accessing room utilization analysis through the dashboard, managing device connections, updating software, and controlling access.
Auto-Activate Equipment for Every Meeting
Choose from five automation scenarios on ATEN Unizon™ to automatically trigger in-room devices' on/off functions through ATEN Control System. These scenarios include starting a meeting, ending a meeting, during the reserved time, before the meeting ends, and auto-release, ensuring smoother and more efficient meetings.
Connect Easily with
Other Systems
The Room Booking System offers an Open API, enabling seamless integration with third-party systems such as building management systems and video conferencing platforms, enhancing its versatility.
Learn more
The Solution at a Glance
RBS Panel
ATEN RBS Panel is used to manage rooms intuitively. Its one-tap booking function, easy installation, and LED indicators provide a professional room management solution perfect for all working environment.
VR610 infoPlayer
The VR610 infoPlayer is an innovative wayfinding and interactive directory solution designed to enhance navigation and information sharing for any kinds of corporate and campus spaces.
VK401 Access Inspector
The VK401 Access Inspector secures ATEN touch panels (VK430 & VK330) with credential-based access control, enabling secure check-ins, room automation, and attendance tracking via ATEN Unizon.
ATEN Unizon
ATEN Unizon is a server-based software for AV and IT professionals to centrally monitor, control, and manage ATEN Matrix and third-party devices connected to the ATEN Control System Controllers anytime, anywhere.
Control System
The ATEN Control System is a standard Ethernet-based management system consisting of the controllers, expansion boxes, the configurator and control interfaces. It connects all hardware devices in a room, enabling centralized control directly from any mobile device or ATEN Control System interface.
Scalable Solutions for Every Need
From basic room booking to enterprise-grade functionality, our flexible packages scale with your organization. Choose the perfect combination of devices and features for your requirements and budget. Talk to our experts to explore additional possibilities.
Secure Access & Attendance Management
- Room access control with user authentication
- Centralized directory setup with ease
- Automatic attendance logging
Enhanced Navigation & Multimedia Broadcasting
- Real-time room status overview
- Wayfinding guidance for better navigation
- Promote organizational culture & updates
Intelligent Room Automation
- Flexibly integrate with 3rd party control systems
- Scenario-based room automation
- Automatically powers down unused equipment to save energy
Comprehensive Control & Analytics
- Room access control with user authentication
- Scenario-based room automation
- Data collection and intelligent analysis
- Dashboard for real-time device monitoring
