Innovating Meeting Spaces
Meetings have seen unprecedented innovation due to the latest great disruption, hybrid work, and have moved beyond simple conversations to include greater collaboration, interactivity, and engagement technologies. Yet it remains difficult to replicate the advantages of in-person brainstorming, ideation, mentorship, and wellness. When only one quarter of companies have established hybrid meeting etiquette1, the race is on to retool meeting rooms to meet the demands of the hybrid workplace.
Video Meetings in Huddle Rooms by 2024
75
By 2024, 75% of video meetings will happen in huddle rooms, defined by Frost & Sullivan 1 as spaces of 100-150 square feet & with a capacity of 4-6 people.
Feel Excluded from Meetings in 2022
44
According to a report from Microsoft 3, 43% of remote workers and 44% of hybrid workers say they don't feel included in meetings.
Video Meetings on Existing Platforms by 2025
50
By 2025, Gartner 2 predicts 50 percent of all enterprise virtual events will occur on video meeting platforms already deployed by businesses.
UC&C Market in USD by 2028
100
As reported by GMI 4, the unified communications and collaboration (UC&C) market is expected to surpass USD$100 billion by 2028.
Trends
UC&C Boom for Hybrid Meetings Driven by BYOD, Remote Work
Unified Communication & Collaboration (UC&C) tools that smoothly integrate diverse technologies were increasingly adopted during the pandemic for meetings and conferences. Now, as hybrid work models proliferate, demand for UC&C solutions continues booming, driven by growing popularity of BYOD and the need for remote work capabilities.1
Meeting Access Equity is Key to Engaging a Dispersed Workforce
Retooling meeting spaces for equity will be the key to hybrid workplace collaboration and productivity by allowing employees to work together better regardless of whether they are in-room or calling in. Companies must provide an equitable distribution of access to meeting room resources to ensure that everyone is involved.2
Room Booking Systems Crucial to Maximizing Meeting Attendance
In addition to in-room technologies that support in-person team collaboration with mixed on-site and remote attendance, meeting room booking systems that provide convenient scheduling and availability allocation for collaborative spaces are becoming essential tools to maximize room uptime and help make workflows more efficient and human-centric.3
Meeting Collaboration Tools Evolving into Core Infrastructure
As workplaces evolve, collaborative meeting space solutions that support meaningful interaction between on-site and remote/flex participants are now regarded simply as a baseline requirement. They are no longer just tools; they are becoming the infrastructure backbone that supports the connections and culture of the hybrid workplace.4
Challenges
Hybrid meeting space solutions must allow employees to work together better regardless of their location. A proactive approach from solution implementers is required to meet the pain points posed in terms of technology. Here are some of the key challenges:
- Seamless Device Integration
Diverse communication tools, third-party AV equipment, and control systems must be integrated into unified solutions that work together smoothly - Empower Participation
Remote employees must be able to actively participate in discussions happening in-room so that all meeting attendees feel equally included - Connected Communication
Meeting spaces must be fully functional for wired and wireless content sharing and provide various input interfaces for BYOD devices - Full Visual Immersion
Meetings require increasing amounts of video content, so solutions must incorporate more displays and also increase the ways in which displays can be utilized - Interactive Collaboration
As livestreaming and conferencing become essential meeting elements, video signal transmissions need to be bidirectional for fully interactive collaboration
As your partner for meeting spaces in the hybrid workplace 1, ATEN provides a wide range of solutions that are highly interoperable and can help to meet the challenges of the future of work.
Diverse communication tools, third-party AV equipment, and control systems must be integrated into unified solutions that work together smoothly
Remote employees must be able to actively participate in discussions happening in-room so that all meeting attendees feel equally included
Meeting spaces must be fully functional for wired and wireless content sharing and provide various input interfaces for BYOD devices
Meetings require increasing amounts of video content, so solutions must incorporate more displays and also increase the ways in which displays can be utilized
As livestreaming and conferencing become essential meeting elements, video signal transmissions need to be bidirectional for fully interactive collaboration
ATEN Solutions
ATEN provides a wide range of meeting space solutions to meet the demands of how collaborations are being re-envisioned in the hybrid workplace:
- Presentation Switch & ProAV Control Solutions for Hybrid Small Meeting Rooms
- Presentation Switch, ProAV Control & Extension Solutions for Hybrid Meeting Rooms
- Video Matrix Switch, ProAV Control & Extension Solutions for Hybrid Boardrooms
- Video Matrix Switch, ProAV Control & Extension + Livestreaming Solutions for Hybrid Multifunction Spaces
Contact Us
If you would like to know more about ATEN’s solutions, please complete the form below.
Hybrid Small Meeting Room
Capacity 4-6
- Local presentations can be given using either a wired or a wireless connection.
- Video conferencing can be conducted via BYOD by expanding laptop camera/mic functions in-room over a USB extender.
- Multiple content sources can be wirelessly shared in quad view at the same time via browser login or a mobile app connection.
Hybrid Meeting Room
Capacity 10-12
- A full-function presentation switch provides control of displays, long-distance HDBaseT transmission, and audio delivery.
- Fully optimized for wired and wireless content sharing, with additional various input interfaces for a wide range of BYOD devices.
- In-room PC supports dual content output capabilities to display both presentation content and remote participant AV feed.
Hybrid Boardroom
Capacity 20+
- Primary projector display for content sharing with a secondary touch display for the presenter‘s content annotation.
- During a video conference, the secondary display shows remote participant AV feed for remote collaboration.
- Full conferencing camera tracking integration.
Hybrid Multifunction Space
Capacity 30 +
- For corporate training workshops, provides multiple inputs and displays for bidirectional content sharing in different seating setups for group discussions.
- As a hybrid presentation space, combines local in-room meeting tools and multi-participant remote meeting functionality to create an equitable space for meaningful collaboration.
- For livestream broadcasts, leverages the in-room ProAV system to create vivid content for one-click transmission via UC9040.
